Form: GW-MGPL-VEND-001 Version 1.2 · Confidential
GREATWALL MAXICOM PROCUREMENT & FINANCE

GLOBAL VENDOR REGISTRATION

Greatwall Information Technology Company (Hong Kong) · Maxicom Global Pte Ltd (Singapore)

1. Welcome

A short step-by-step setup form so we can register you as a global vendor with Greatwall Information Technology Company and Maxicom Global Pte Ltd, and process your first payment.

Before you start, please have ready:
  • Your passport / national ID
  • Bank account details for remittance, plus a VOID cheque OR a mobile-banking app screenshot that clearly shows the beneficiary name, bank name, branch / bank address, and account number / IBAN
  • If you are a company / sole proprietorship / partnership / free-zone entity: your trade licence and VAT / tax registration certificate. No purchase trail required — you are selling your own stock.
  • If you are selling as a private individual or freelance broker: the full provenance chain — your acquisition record for the goods, plus the source company's purchase invoice to you, its trade licence, and a one-page authority letter from the source company on letterhead confirming the sale was authorised

The form takes about 8–10 minutes. Feel free to browse all steps first — click any number on the progress bar above to jump to that step and see what it asks for, without filling anything yet. Nothing is sent anywhere until you click Submit on the final step.

At the end you'll get a PDF summary to download, print, sign, and email back to your Maxicom contact along with your uploaded documents.

2. Supplier Type

Tell us how you trade — this will determine the documents we need from you in later steps.

3. Your Personal Details

The legal identity of the person completing and signing this form.

Exactly as on your passport / national ID.
Required.
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Valid email required.
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4. Company Details

Details of the company on whose behalf you are signing. (You will be asked to upload the company's authorisation letter and trade licence at the documents step.)

Exactly as on the trade licence / certificate of incorporation.
Required.
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e.g. Director, Owner, Manager, Authorised Representative.
Required.
Authorisation letter required: when you reach the documents step you'll need to upload a one-page letter on the company's letterhead, signed by a director, expressly authorising you to (a) sell these goods on the company's behalf, and (b) receive the sale proceeds into your personal bank account. A template is available — ask your Maxicom contact if you need it.

5. Transaction Details

Details of the goods you are supplying under this transaction.

Required.
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Brief — make, model, part number, condition.
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6. Goods Source & Trail

Where the goods came from — needed for our anti-fraud and customs records.

A brief narrative — when, from whom, in what condition.
Required.

7. Remittance Bank Account(s)

Provide at least Account 1 (primary). Accounts 2 and 3 are optional alternatives. Each account must be held in your legal name (or in the legal name of the company at step 4) — any difference must be explained in the Notes block below.

Any differences in name, ownership, intermediary bank, or special instructions.

8. Documents

Upload the documents listed below. Mandatory items must be uploaded to proceed. Optional items can be sent later if not immediately available.

9. Declarations

Please tick each declaration to confirm. These declarations form part of our supply agreement.

10. Supplier Agreement

A simple acceptance of standard supplier terms with Greatwall & Maxicom. The key points are below in plain English; full legal text is available at the click of a button.

In plain English · what you're agreeing to

  • Your goods, your responsibility: you warrant they're genuine, not stolen, free of liens, and accurately described.
  • Your bank is yours: the account at step 7 is in your sole legal name (or in the legal name of the authorised source company), and our payment into that account fully discharges our obligation.
  • Clean compliance: you're not under sanctions, and the goods / proceeds aren't tied to any unlawful activity.
  • Greatwall, Maxicom & everyone in their chain are protected: neither Greatwall Information Technology Company nor Maxicom Global Pte Ltd, nor any of their group companies, logistics providers, freight forwarders, customs brokers, downstream customers, paying banks or insurers — whether acting in their personal or professional capacity, and whether the act or claim is direct or indirect — bears any liability whatsoever for any act of dishonesty, misrepresentation, concealment or wrongful conduct by you. The entire risk of such conduct rests with you alone.
  • Personal indemnity (uncapped): you indemnify Greatwall, Maxicom and everyone in their chain — without monetary cap — against any loss, claim, fine, regulatory enforcement, or third-party / source-company claim arising from a breach of these warranties.
  • If you misrepresent: Greatwall / Maxicom may rescind the transaction, recover the full payment with 8% interest, reject the goods, and report the matter to police, customs, JFIU, MAS or any competent authority.
  • Right to verify: you authorise us to verify your identity, sanctions status, bank-account ownership and the existence of any named source company, before or after payment.
  • Governing law & courts: All disputes are settled in the courts of Hong Kong only. No other forum is permitted.

11. Review & Sign

Please review your answers before submitting. Use Back to make any corrections.

Sign

By typing your full name below, you are signing this form electronically. The PDF you download after submission will carry this electronic signature and the timestamp.

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Submitted

Thank you. Your onboarding form has been completed. The PDF summary should have downloaded automatically; if not, click the button below.
Next steps:
  1. Print and sign the PDF summary (or sign electronically with your usual signing tool).
  2. Reply to your Greatwall / Maxicom contact's email with the signed PDF plus the uploaded supporting documents attached.
  3. Subject line suggestion: "Global Vendor Registration — [Your Name] — [PO ref]".
  4. Your wire transfer will be released the same working day once Greatwall / Maxicom has received and verified everything.